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Non-Polish Applicants

 

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Special Information for Applicants Who Are Not Citizens of Poland  

Applicants who are not citizens of Poland may schedule an interview at the U.S. Embassy Warsaw or the U.S Consulate General Krakow, even if they do not currently reside in Poland. Applicants can schedule the interview online or by contacting the call center. Call center operators speak English and Polish. Visa interviews are conducted in Polish, English and Russian. Appointments are categorized as “regular” and “non-resident.” Please follow these instructions carefully when choosing your appointment category:

U.S. Embassy Warsaw: An applicant who speaks either Polish or English should select a “regular” appointment. An applicant who does not speak either Polish or English has two options: (1) select a “non-resident” appointment for a visa interview to be conducted in Russian, or (2) select a “regular” appointment and bring along an interpreter. If you choose the second option, you must follow these instructions to facilitate the interpreter’s access to the Embassy: after you have created a profile on this website and scheduled your appointment, you must send a special request to support-poland@ustraveldocs.com providing the full name of the interpreter (as it appears on the interpreter’s passport or other identification) who will accompany you to the interview. You must send your request only in English or Polish and wait for the request confirmation. For security purposes, the interpreter will not be allowed access to the Embassy unless such a request is made at least three business days prior to the date of the interview. If the designated interpreter is unexpectedly not available on the appointment date, no substitutions are allowed.

U.S. Consulate General Krakow: Polish citizens and non-Polish citizens resident in Poland should choose a “regular” appointment. Residents of other countries should select the “non-resident” category. Applicants who do not speak Polish, English or Russian must bring an interpreter to the interview. Unlike the rules noted above for the U.S. Embassy in Warsaw, the interpreter need not be pre-registered with the U.S. Consulate General in Krakow.

More general information about scheduling an appointment is available under this link.

Please check Holidays and Closures prior to scheduling an appointment.

Payment of the Visa Application (MRV) Fee

In order to make a visa interview appointment, applicants must first pay the MRV fee following instructions on this webpage. A third party may make the payment; however, the payment must be in the applicant’s name.

Visa Processing Times and Passport Return

The Consular Sections at the U.S. Embassy Warsaw and the U.S. Consulate General Krakow generally require 1-2 business days to process a visa once it has been approved. During this time, the applicant's passport must remain at the Consular Section. Once the visa is printed, in most cases applicants must pick up the passport at the Embassy/Consulate’s contracted courier service FedEx. Passports cannot be collected at the Embassy/Consulate. An applicant who does not reside in Poland should keep in mind that an appointment scheduled on Friday may require that a successful applicant remain in Poland over the weekend until the passport and visa can be returned to the FedEx pick-up location early the following week. Please also be aware that technical and procedural concerns may require a stay longer than the normal two days in Poland to complete processing of the case. Applicants should plan accordingly when make their travel plans.

If a visa application is approved, the applicant’s passport with a visa will be delivered to the FedEx pick-up location the applicant chose when scheduling the interview appointment. FedEx maintains branch locations in Warsaw and Krakow where applicants can pick up their passport on the same day that FedEx receives it from the Embassy or Consulate. Please see which documents are required to pick up passports from a FedEx location. A home delivery option is available, but only if you provide an address and telephone number in Poland.