Group Appointments

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Overview

Groups of 9 or more individuals, traveling together for the same purpose, may request a special group appointment. Examples of groups might include a troupe of performers going to tour and perform in the United States, athletic teams, pilots or skilled workers traveling to participate in training, or student groups (please note that we cannot accommodate groupings of individual tourists through the group appointment system). When submitting a group appointment request, please be sure to include detailed information about the nature of your travel plans and whether there is a particular day that you would like to schedule your group interview. If there are any particular dates that you prefer for the interview, please make sure to add these in the Reason for Travel field. The Embassy/Consulate might take into consideration those preferred dates when assigning a date and time for your group. If your group has fewer than 9 people, you cannot book a group appointment.

Note: The group leader can perform steps 1- 5 for group members, but each member age 14 or over must appear personally on the date of their appointment. For information on visas for children under the age of 14, please visit this page.

How to Apply

    Step 1
    The Group Coordinator will request a group appointment using the online appointment system. Once the request has been submitted, the Embassy or Consulate will respond via email.

    Please do NOT add any group members / dependents before you have received an email saying your group request has received approval from the Embassy or Consulate. You will add the group members / dependents after you have received the email confirmation only.

    Step 2
    If the U.S. Embassy or Consulate approves the request then the Group Coordinator will receive an email alerting him/her to schedule appointments for each member of the group. The call center cannot schedule appointments on behalf of the group coordinator, but agents are able to assist if questions arise. Should the U.S. Embassy or Consulate deny the request for a group appointment, the group coordinator will be notified of the denial by email and each group member must schedule individual appointments.

    Note: The email confirming or denying the request will come from no-reply@ustraveldocs.com. Some email applications have rules which filter unknown senders into a spam or junk mail folder. If the Group Coordinator has not received the email notification, look for the message in junk and spam email folders.

    Step 3
    Each group member must pay the visa application fee. It could be paid using a group payment slips below. In the case of a group fee payment, you will receive only one receipt number per transaction and will use this receipt number for each valid MRV fee paid. Up to 10 MRV fee receipts of the same fee tier could be purchased in a single transaction.

    Please note that the deposit slips are not compatible with an iPad and will not load correctly using the default Apple .pdf reader. The slips will load correctly on Apple computers if opened using Adobe Reader. If you cannot open or view the deposit slip, please download and install the latest version of Adobe Reader from the Adobe website. There is no fee to download or use Adobe Reader.

    In order to use this deposit slip, please download it to your hard drive, and then open it. Please note that you will need to stay connected to the internet while using the receipt.

    Step 4
    Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form.

    Step 5
    Group Coordinator must schedule an appointment using the online appointment system. The GC will need three pieces of information for each group member in order to schedule an appointment:

    • Their passport number
    • The MRV fee receipt number
    • The ten (10) digit barcode number from their DS-160 confirmation page

    Step 6
    Each group member must visit the U.S. Embassy or Consulate on the date and time of their visa interview. He or she must bring a printed copy of their appointment letter, DS-160 confirmation page, one photograph taken within the last six months, a current passport and all old passports, and the original visa fee payment receipt. Applications without all of these items will not be accepted.

    Note: If you have additional questions on group scheduling, please visit  Tutorial for Scheduling Group Appointments for more detailed instructions.