Group Appointments

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Overview

Examples of groups include, but are not limited to, professional trainees and tour groups. Groups must have a minimum of 5 members otherwise applicants should apply individually.

How to Apply

Step 1
The Group Coordinator will request a group appointment using the online appointment system. Once the request has been submitted, the Embassy or Consulate will respond via email.

Please do NOT add any group members / dependents before you have received an email saying your group request has received approval from the Embassy or Consulate. You will add the group members / dependents after you have received the email confirmation only. 

Step 2
If the Embassy or Consulate approves the request then the Group Coordinator will receive an email alerting him/her to schedule appointments for each member of the group. The center cannot schedule appointments but agents are able to assist if questions arise. Should the Embassy or Consulate deny the request for a group appointment, the Group Coordinator will be notified of the denial by email and each group member must schedule individual appointments.

Note: The email confirming or denying the group request will come from no-reply@ustraveldocs.com. Some email applications have rules which filter unknown senders into a spam or junk mail folder. If the Group Coordinator has not received the email notification, look for the message in junk and spam email folders.

Step 3
Each group member must pay the visa application fee.

Step 4
Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form.

Step 5
Group Coordinator must schedule an appointment using the online appointment system. The GC will need the following information for each group member in order to schedule an appointment:

  • Their passport number
  • The MRV fee receipt number from the Swedbank receipt.(Click here for help finding this number.)
  • The ten (10) digit barcode number from their DS-160 confirmation page
  • Passport issuance date and Passport Expiration Date

Step 6
Each group member must visit the U.S. Embassy or Consulate on the date and time of their visa interview. He or she must bring:

  • A printed copy of their appointment letter
  • DS-160 confirmation page
  • One photograph taken within the last six months
  • A current passport and all old passports
  • The original visa fee payment receipt

Applications without all of these items will not be accepted.

Note: The Group Coordinator can perform steps 1-5 for group members.

Note: If you have additional questions on group scheduling, please visit  Tutorial for Scheduling Group Appointments for more detailed instructions.