Group Appointments

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Overview

Group appointments can be scheduled for groups of applicants interested in traveling to the United States for the same purpose or trip. A group is defined as five (5) or more, non-family member applicants traveling to the same location for the same purpose.

Examples of groups include, but are not limited to, sports teams (including Little League and other youth sports), professional trainees, performance troops, and tour groups. Groups of more than 40 members should be divided and submitted in separate appointment requests. Please use the same title for divided groups and specify which number it is, for example "Haitian Football Federation 1 of 2" and "Haitian Football Federation 2 of 2".

Group requests aren't available for Travel Coordinators. Group requests should be made from the regular profiles.

How to Apply

IMPORTANT NOTICE: PLEASE read the following instructions to avoid delays or complications. DO NOT start adding people to the group coordinator profile before sending the group request and getting the approval from the Embassy. 

 

For Non-immigrant Visa applicants: Determine your visa type by reading Common Non-immigrant Visas. Each visa type explains the qualifications and application items. Choose the visa type that applies to your situation.

Be sure to also review the Visa Waiver Program. If your country participates in the Visa Waiver Program, you do not need to apply for a visa if you are traveling for business or pleasure and will only be staying in the Unites States for 90 days or less.

Step 1

Each group member must complete the DS-160 Form. Be sure to read the Guidelines for Completing the DS-160 Form carefully. All information must be correct and accurate. Once the form is submitted, you cannot make any changes. If you need assistance, please consult an immigration lawyer or translator. The group coordinator will need each group member's DS-160 number to book an appointment, and will need to create a profile for each member of the group.https://cgifederal.secure.force.com/SiteRegister?country=Haiti&language=en_US

 Note: The call center cannot help you complete your DS-160.

Step 2

A designated group coordinator uses the online appointment system to click on Group Scheduling Request to submit a request for a group appointment. It is not possible to submit a request through a Call Center agent.

In order to be considered, you must attach an electronic copy of the following documents with the Group Appointment Request.

A complete list of the traveling members of the group, including full names, date of birth, nationality, and DS-160 barcode number.

                   - Invitation letter from person, business, or organization in the United States (if applicable).

                   - Letter from Haitian person, business, or organization that is sponsoring the group’s travel (if applicable).

                   - For minor children, a copy of the applicant’s birth certificate.

                   - A detailed itinerary showing scheduled events, including dates, place, and locations.

                   - A copy of the approved petition for H, L, O, and P visa applicants.

Once the request is submitted, wait for a response from the U.S. Embassy, which will come via e-mail.

If the group's applicants are applying under an approved I-797 petition, such as H2A, H2B, or H3 visa applicants, the group coordinator must upload a legible copy of the approved I-797 as part of the request.

The e-mail confirming or denying your request comes from no-reply@ustraveldocs.com. Some e-mail applications have rules which filter unknown senders into a spam or junk mail folder. If you have not received your e-mail notification, please look for the message in your junk and spam e-mail folders.

Note: It is not possible to submit a request through a call center agent.

Note: The e-mail confirming or denying your request comes from no-reply@ustraveldocs.com. Some e-mail applications have rules which filter unknown senders into a spam or junk mail folder. If you have not received your e-mail notification, please look for the message in your junk and spam e-mail folders.

Step 3

If the U.S. Embassy approves the request, the group coordinator will receive an e-mail inviting him or her to return to his or her profile to schedule appointments for each member of the group. Should the U.S. Embassy deny the request for a group appointment, a notification will also be sent by e-mail. In this case, each group member must schedule an individual appointment.

Note: A call center agent cannot schedule group appointments, but they are able to assist with questions.  You may call an agent by dialing +509 2812 2929 from Haiti or +1 703 544 7842 from inside the United Sates.

Step 4 

Once the approval is received from the Embassy, log back in to the profile and start following the step by step process to schedule a group appointment.  First, select “Schedule Group appointment”.

Step 5

Next, Select “Add by Name” or “Add by UID” to begin adding the members of the Group, one by one. If the owner of the profile is also applying for a visa, then select “Include yourself in the Group appointment” so that you could be counted for.

Step 6

Next page you will need to review and confirm all the details on your profile to assure they are accurate.

Step 7

In the next page select a DHL collection location that is near you, where it will be easier for you to collect passports if visa is approved.

Step 9

Next, you will be directed to the payment page where you will be able to confirm the amount of members in the group, and the amount that needs to be paid for each member.  The Visa application fee must be paid first before proceeding to confirming the scheduled appointment date.

Select “Click here for all payment options” and print out the deposit slip that is generated. The Deposit slip will contain the amount that needs to be paid, and a CGI Ref # that identifies the US Visa application fee.  Each deposit slip also contains an expiration date that indicates the timing before a payment should be made, after this date, the deposit slip is no longer valid.

Bring the valid deposit slip, total cash needed, and each member of the Group’s valid passports to a Sogexpress location near you before the expiration date.  A list of locations where one can pay may be found here

Note: If date of expiration has passed, the group coordinator must return to the profile to generate a new deposit slip.

Each group member must pay the visa application fee.  Each group member may pay for his or her own fee and receive his or her own receipt. The group may also make a bulk fee payment, in which case you will receive only one receipt number per transaction and will use this receipt number for each valid application fee paid.

The group coordinator will need the receipt number(s) to schedule the member's interview. The receipt from Sogexpress will contain the CGI Ref#, applicant’s name and passport #.

Visa Types and U.S. Dollar Application Fee Amounts - Sorted by Visa Type
Visa Type Description Fee Amount Select Quantity
B Business/Tourist $160
C-1 Transit $160
C-1/D Transit and Airline Crew $160
CW Transitional Worker CNMI $190
D Ship Crew $160
E Treaty Trader/Investor, Australian Professional Specialty, Long-Term Investor CNMI $205
F Student (academic) $160
H Temporary/Seasonal Workers and Employment, Trainees $190
I Journalist and Media $160
J Exchange Visitor $160
K Fiancé or Spouse of U.S. Citizen $265
L Intracompany Transferees $190
M Student (vocational) $160
O Persons with Extraordinary Ability $190
P Athletes. Artists & Entertainers $190
Q International Cultural Exchange $190
R Religious Worker $190
T Victim of Human Trafficking $160
TN/TD NAFTA Professionals $160

Step 10

Once all the receipt numbers for the group members are collected, the group coordinator returns to his or her profile at the online appointment system and he or she should have at hand three pieces of information about each group member:
                  • The group member's passport to enter all the important data located on the passport's biographical page: the applicants full name, passport number, date of birth, passport expiration date.
                        •The group member's visa application fee receipt number.  Click here for help locating this number.
                        •The 10-digit barcode number from the group member's DS-160 confirmation page.

Once back into the profile that the Group request was made from, return to the page where the deposit slip was generated and continue, entering the CGI Ref # from the receipt and select “Submit”.

Step 11

The next page will state a message that says “the U.S. Embassy already set the date for you in 00/00/0000”.  Select “submit” and proceed to selecting the appointment that was set by the embassy.

Print out confirmation page (that should state the amount of members in the Group).

Step 12

The group goes to the U.S. Embassy on the date and time of their visa interviews. The Group must bring with them the appointment confirmation page that must have the amount on members in the Group, their DS-160 confirmation page, one photograph taken within the last six months, and a valid passport attached with all old passports. Applications without all of these items will not be accepted.

Note: If a group member has already scheduled an appointment, he or she is no longer eligible to be a group member. He or she must attend the visa interview alone, as an individual.

Important Points to Remember
  • Once the group request has been approved, the group has a limited time to complete steps one through six. Typically, it is a time frame of seven days, but the group coordinator should refer to the confirmation received by e-mail. In case the request expires, the group coordinator must start over and submit a new request.
  • The group coordinator should perform steps 1, 2, 3 and 5 for group members. Each applicant must complete his or her own Form DS-160.
  • If a group member has already scheduled an appointment, he or she is no longer eligible to be a group member. He or she must attend the visa interview alone.
  • If the group's applicants are applying under an approved I-797 petition, such as H2A, H2B, or H3 visa applicants, in Step One the group coordinator must upload an legible copy of the approved I-797 as part of the request.