Group Appointments

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Overview

Groups of individuals traveling together for the same purpose may qualify for a group appointment. Groups may include, but are not limited to, groups of workers traveling for the same company on an H visa, musical groups traveling together for an event or festival, a group of professional trainees from the same company traveling to the same training event, students attending official events, and sports teams attending a sporting event.

Before requesting a group appointment, each group member must have completed their DS-160 Application for a Non-Immigrant Visa and paid the application fee.

The Non-Immigrant Visa Unit in Tegucigalpa will only consider group scheduling requests under the following conditions:

  1. The number of applicants traveling together as a group must be 7 or more.
  2. The request for a group appointment must be made at least 3 weeks before the date of travel.
  3. The designated group coordinator must send an email to tggniv@state.gov with the word “GROUP” in the subject line and a list of group members that includes each member’s full name (both first and last names), passport number, date of birth, 10-digit barcode number from each group member’s DS-160 confirmation page, and the application fee receipt number for each group member.
  4. The number of applicants traveling together as a group must be 7 or more.

Please note that an applicant can only have one appointment request at a time. Therefore, if a group member has already scheduled an individual appointment, he or she is no longer eligible for a group appointment. Additionally, once a group request has been submitted, members of the group should not submit requests for emergency appointments. Submitting a request for an emergency appointment while a group request is pending will invalidate both requests.

Please note that the U.S Embassy reserves the right to grant or refuse any group scheduling request.

How to Apply

    Step 1
    A designated group coordinator uses the online appointment system to click on

    Group Scheduling Request English

    and to request a group appointment. It is not possible to submit a request through an agent. Once the request is submitted, wait for a response from the Embassy which will come via email.

    Step 2
    The designated group coordinator sends to tggniv@state.gov a list of group members which includes each member's full name (both first names and both last names), identification number, and date of birth.

    Step 3
    A separate visa application fee must be paid for each group member.

    Step 4
    Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form and print the confirmation page.

    Step 5
    The group coordinator returns to his or her profile at the online appointment system and clicks on the

    Schedule Group Appointment English

    button to begin scheduling the group's appointments. He or she should have at hand three pieces of information about each group member:

    • The group member's passport with the applicants full name, passport number, date of birth, passport expiration date and other important data located on the passport's biographical page
    • The group member's visa application fee receipt number. Click here for help locating this number.
    • The 10-digit barcode number from the group member's DS-160 confirmation page

    Step 6

    The group coordinator selects the approved group appointment request corresponding to the correct group, as in the example below:

    Select Appointment Request English

    If the group coordinator frequently schedules group appointments, it is important to select the correct group request.

    Step 7
    Each group member is added as a "Dependent" to the group coordinator's profile. The group coordinator can choose to be a member of the group or not.

    Step 8
    The group goes to the U.S. Embassy on the date and time of their visa interviews. Each member must have a printed copy of the appointment letter, DS-160 confirmation page, one photograph taken within the last six months, a current passport and all old passports, and the original visa fee payment receipt. Applications without all of these items will not be accepted.

    Important Points to Remember

    • Once the group request has been approved, the group has a limited time to complete steps one through six. Typically, it is a timeframe of seven days, but the group coordinator should refer to the confirmation recevied by email. In case the request expires, the group coordinator must start over and submit a new request.
    • The group coordinator should perform steps 1, 2, 3 and 5 for group members. Each applicant must complete his or her own Form DS-160.
    • If a group member has already scheduled an appointment, he or she is no longer elegible to be a group member. He or she must attend the visa interview alone.
    • If the group's applicants are applying under an approved I-797 petition, such as H2A or H2B visa applicants, in Step One the group coordinator must upload a legible copy of the approved I-797 as part of the request.