Group Appointments

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Overview

Group appointments can be scheduled for groups of applicants interested in traveling to the United States for the same purpose or trip. A group is defined as five (5) or more, non-family member applicants traveling to the same location for the same purpose. Examples of groups include, but are not limited to, sports teams (including Little League and other youth sports), professional trainees, performance troops, and tour groups. Groups of more than 40 members should be divided and submitted in separate appointment requests. Please use the same title for divided groups and specify which number it is, for example "Pequeñas Ligas de Santiago 1 of 2" and "Pequeñas Ligas de Santiago 2 of 2".

Group request aren't available for Travel Coordinators. Group requests should be made from the regular profiles. Read more about the Travel Coordinator profile here.

How to Apply

Step 1

A designated group coordinator uses the online appointment system to click on Group Scheduling Request and to request a group appointment. It is not possible to submit a request through an agent.

In order to be considered, you must attach and electronic copy of the following documents with the Group Appointment Request:

  • A complete list of the traveling members of group, including full names, date of birth, nationality, and DS-160 barcode number
  • Invitation letter from person, business, or organization in the United States (if applicable)
  • Letter from Dominican person, business, or organization that is sponsoring the group’s travel (if applicable)
  • For minor children, a copy of the applicant’s birth certificate
  • A detailed itinerary showing scheduled events, including dates, venue name, and locations
  • A copy of the approved petition for H, L, O, and P visa applicants

Once the request is submitted, wait for a response from the U.S. Embassy, which will come via e-mail.

Step 2

If the request is approved, the group coordinator will receive an e-mail inviting him or her to return to his or her profile to schedule appointments for each member of the group. The e-mail will instruct the group to schedule an interview at the U.S. Embassy on a designated day. All group members must make an appointment to visit the Visa Application Center at least four (4) business days prior to their interview at the U.S. Embassy. Groups or individual members who do not meet this requirement will be asked to reschedule their interview. A call center agent cannot schedule group appointments but they are able to assist with questions. Should the Embassy deny the request for a group appointment be denied, a notification will also be sent by e-mail. In this case, each group member must schedule an individual appointment.

Note: The e-mail confirming or denying your request comes from no-reply@ustraveldocs.com. Some e-mail applications have rules which filter unknown senders into a spam or junk mail folder. If you have not received your e-mail notification, please look for the message in your junk and spam e-mail folders.

Step 3

Each group member must pay the visa application fee. In the case of making a bulk fee payment, you will receive only one receipt number per transaction and will use this receipt number for each valid MRV fee paid.

Visa Types and U.S. Dollar Application Fee Amounts - Sorted by Visa Type
Visa Type Description Fee Amount Select Quantity
B Business/Tourist $160
C-1 Transit $160
C-1/D Transit and Airline Crew $160
CW Transitional Worker CNMI $190
D Ship Crew $160
E Treaty Trader/Investor, Australian Professional Specialty, Long-Term Investor CNMI $205
F Student (academic) $160
H Temporary/Seasonal Workers and Employment, Trainees $190
I Journalist and Media $160
J Exchange Visitor $160
K Fiancé or Spouse of U.S. Citizen $265
L Intracompany Transferees $190
M Student (vocational) $160
O Persons with Extraordinary Ability $190
P Athletes. Artists & Entertainers $190
Q International Cultural Exchange $190
R Religious Worker $190
T Victim of Human Trafficking $160
TN/TD NAFTA Professionals $160
Step 4

Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form and print the confirmation page.

Step 5

The group coordinator returns to his or her profile at the online appointment system and clicks on the Group Scheduling Request button to begin scheduling the group's appointments at both the Visa Application Center (VAC) and the U.S. Embassy. He or she should have at hand three pieces of information about each group member:

  • The group member's passport with the applicants full name, passport number, date of birth, passport expiration date, and other important data located on the passport's biographical page.
  • The group member's visa application fee receipt number. Click here for help locating this number.
  • The 10-digit barcode number from the group member's DS-160 confirmation page.
Step 6

The group coordinator selects the approved group appointment request corresponding to the correct group. If the group coordinator frequently schedules group appointments, it is important to select the correct group request.

Step 7

Each group member is added as a "Dependent" to the group coordinator's profile. The group coordinator can choose to be a member of the group or not.

Step 8

The group goes to the VAC and U.S. Embassy on the date and time of their visa interviews. Each member must have a printed copy of the appointment letter, DS-160 confirmation page, visa fee receipt, a current passport and all old passports. Applications without all of these items will not be accepted.

Important Points to Remember
  • Once the group request has been approved, the group has a limited time to complete steps one through six. Typically, it is a timeframe of seven days, but the group coordinator should refer to the confirmation received by e-mail. In case the request expires, the group coordinator must start over and submit a new request.
  • The group coordinator should perform steps 1, 2, 3 and 5 for group members. Each applicant must complete his or her own Form DS-160.
  • If a group member has already scheduled an appointment, he or she is no longer eligible to be a group member. He or she must attend the visa interview alone.
  • If the group's applicants are applying under an approved I-797 petition, such as H2A, H2B, or H3 visa applicants, in step 1 the group coordinator must upload a legible copy of the approved I-797 as part of the request.