Group Appointments

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Overview

Group appointments can be scheduled for groups of applicants interested in traveling together to the United States for the same purpose of travel.  Group requests must be made from a regular profile, not a Travel Coordinator profile.  A group is defined as five (5) or more, non-family member applicants traveling together to the United States for the same purpose and meet one or more of the below criteria:

  • Minor children traveling together for a sporting, school, or club event (such as little league, karate competition or model United Nations, etc.), or
  • University students traveling together for a university-sponsored event; such as to participate in a school-sponsored sporting event, or
  • Members of a musical or other professional performance or athletic group traveling to participate for an event(s) in the United States and applying for Performance/Athletic visas (“P” or “O” visas), or
  • Non-professional baseball players participating in an MLB-sanctioned showcase in the United States, or
  • Adults being sent by their employer to the US for meetings/training/etc. A letter from the employer regarding the event, including information for the contact(s) in the United States, must be submitted along with the appointment request, or
  • Applicants applying for a temporary worker visa for agriculture (H2A visa) or unskilled labor (H2B visa) jobs.

The following are examples of travel that does not qualify for the Group Appointment process:

  • Adult applicants applying to attend training, conferences, or conventions.
  • Adult applicants participating in non-professional sporting events (softball, volleyball, karate, etc.).
  • Adult applicants going on vacation travel (cruises, tours, etc.).
  • Travel Coordinators.  Read more about the Travel Coordinator profile here.

Group appointment requests will be reviewed and a notification sent stating approval along with the scheduled appointment date and time or explanation of denial of request.  If a group appointment request is denied, you will need to book individual appointments through the normal process.

 

How to Apply

Step 1

A designated group coordinator uses the online appointment system to click on Group Scheduling Request and to request a group appointment. It is not possible to submit a request through an agent.

In order to be considered, you must attach and electronic copy of the following documents with the Group Appointment Request:

  • A complete list of the traveling members of group, including full names, date of birth, nationality, and DS-160 barcode number
  • Invitation letter from person, business, or organization in the United States (if applicable)
  • Letter from Dominican person, business, or organization that is sponsoring the group’s travel (if applicable)
  • For minor children, a copy of the applicant’s birth certificate
  • A detailed itinerary showing scheduled events, including dates, venue name, and locations
  • A copy of the approved petition for H, L, O, and P visa applicants

Once the request is submitted, wait for a response from the U.S. Embassy, which will come via e-mail.

Step 2

If the request is approved, the group coordinator will receive an e-mail inviting him or her to return to his or her profile to schedule appointments for each member of the group. The e-mail will instruct the group to schedule an interview at the U.S. Embassy on a designated day. All group members must make an appointment to visit the Visa Application Center at least four (4) business days prior to their interview at the U.S. Embassy. Groups or individual members who do not meet this requirement will be asked to reschedule their interview. A call center agent cannot schedule group appointments but they are able to assist with questions. Should the Embassy deny the request for a group appointment be denied, a notification will also be sent by e-mail. In this case, each group member must schedule an individual appointment.

Note: The e-mail confirming or denying your request comes from no-reply@ustraveldocs.com. Some e-mail applications have rules which filter unknown senders into a spam or junk mail folder. If you have not received your e-mail notification, please look for the message in your junk and spam e-mail folders.

Step 3

Each group member must pay the visa application fee. In the case of making a bulk fee payment, you will receive only one receipt number per transaction and will use this receipt number for each valid MRV fee paid.

Visa Types and U.S. Dollar Application Fee Amounts - Sorted by Visa Type
Visa Type Description Fee Amount Select Quantity
B Business/Tourist $160
C-1 Transit $160
C-1/D Transit and Airline Crew $160
CW Transitional Worker CNMI $190
D Ship Crew $160
E Treaty Trader/Investor, Australian Professional Specialty, Long-Term Investor CNMI $205
F Student (academic) $160
H Temporary/Seasonal Workers and Employment, Trainees $190
I Journalist and Media $160
J Exchange Visitor $160
K Fiancé or Spouse of U.S. Citizen $265
L Intracompany Transferees $190
M Student (vocational) $160
O Persons with Extraordinary Ability $190
P Athletes. Artists & Entertainers $190
Q International Cultural Exchange $190
R Religious Worker $190
T Victim of Human Trafficking $160
TN/TD NAFTA Professionals $160
Step 4

Each group member must complete the Nonimmigrant Visa Electronic Application (DS-160) form and print the confirmation page.

Step 5

The group coordinator returns to his or her profile at the online appointment system and clicks on the Group Scheduling Request button to begin scheduling the group's appointments at both the Visa Application Center (VAC) and the U.S. Embassy. He or she should have at hand three pieces of information about each group member:

  • The group member's passport with the applicants full name, passport number, date of birth, passport expiration date, and other important data located on the passport's biographical page.
  • The group member's visa application fee receipt number. Click here for help locating this number.
  • The 10-digit barcode number from the group member's DS-160 confirmation page.
Step 6

The group coordinator selects the approved group appointment request corresponding to the correct group. If the group coordinator frequently schedules group appointments, it is important to select the correct group request.

Step 7

Each group member is added as a "Dependent" to the group coordinator's profile. The group coordinator can choose to be a member of the group or not.

Step 8

The group goes to the VAC and U.S. Embassy on the date and time of their visa interviews. Each member must have a printed copy of the appointment letter, DS-160 confirmation page, visa fee receipt, a current passport and all old passports. Applications without all of these items will not be accepted.

Note: If you have additional questions on group scheduling, please visit  Tutorial for Scheduling Group Appointments for more detailed instructions.

Important Points to Remember
  • Once the group request has been approved, the group has a limited time to complete steps one through six. Typically, it is a timeframe of seven days, but the group coordinator should refer to the confirmation received by e-mail. In case the request expires, the group coordinator must start over and submit a new request.
  • The group coordinator should perform steps 1, 2, 3 and 5 for group members. Each applicant must complete his or her own Form DS-160.
  • If a group member has already scheduled an appointment, he or she is no longer eligible to be a group member. He or she must attend the visa interview alone.
  • If the group's applicants are applying under an approved I-797 petition, such as H2A, H2B, or H3 visa applicants, in step 1 the group coordinator must upload a legible copy of the approved I-797 as part of the request.